Advisory Board Volunteer Opportunities

We are seeking volunteers to serve as:

• Registration Officer
• Volunteer Co-ordinator
• Social Secretary

If you are interested in helping the club in these roles (described below), or in another, please contact someone on the committee or send an email to:

Registration Officer

Role Objectives: To register new members with the ASA, to add and update members to the club database and to carry out the annual ASA membership renewal.

Duties and Responsibilities

  • Ensure all new members complete the ASA and club membership form
  • Input new member’s details to the club database (Hytek) and to the ASA’s Online Membership

System (OMS)

  • Arrange payment for the ASA membership via the club’s treasurer
  • Ensure that the annual ASA membership renewal is completed on time
  • Update Hytek and OMS throughout the year with any changes to member’s details
  • Create swimmer eligibility lists using Hytek for the Arena, Herts Major and Peanuts Leagues

Volunteer Coordinator

Role Objectives: To assist with the recruitment and development of club volunteers and to be the key point of contact.

Duties and Responsibilities

  • To act as a main point of contact for club volunteers
  • To build and maintain effective relationships with club volunteers
  • To ensure that all volunteer club roles have a job description
  • To be responsible for the recruitment and development of volunteers
  • To identify and coordinate appropriate training for volunteers
  • Liaise with the Chairperson to ensure all tasks required to run the club effectively are carried out
  • To ensure all club volunteers are aware of club policies and procedures
  • To ensure volunteers are aware of the ASA Volunteering Hub and any related information.

Social Secretary

Role Objectives: To organise club social events – currently presentation disco night in December and pizza night in May.

Duties and Responsibilities

  • Liaise with committee for suitable dates.
  • Organise event bookings (venue, disco, food) and ticketing.
  • Promote events.
  • Liaise with the members to see if alternative events would be popular.
  • Receive post-event feedback.


You can reply here:

Sure. I would like to volunteer!